In-house planning, and direct lines to venues, bureaus and production partners across Europe.
A Vienna-based MICE agency running corporate meetings, incentives and conferences across Europe for groups up to one thousand. Every project manager here takes five events a year, our ceiling to ensure the highest quality.
t is a rare and expensive window. A few hours or days in which you can build a memory that outlasts the quarter, turn colleagues who email each other into colleagues who trust each other, and move a room of a thousand people in the same direction on the same afternoon.
That is what we are actually asked to deliver. The venue, the catering, the run-of-show, the contracts, those are the price of entry. They have to be flawless precisely so your guests focus on the message and the experience.
Which is why we take on so few events. Everything we do downstream exists to protect the goal the event was for.
[One sentence in your own voice: why you started EventDesignAgency.]
Each project manager here handles no more than five events a year, not because we can’t scale, but because we’ve chosen not to. That constraint is the entire product. It is what lets one person hold every detail of your event in their head, and be on the phone within the hour for eleven months.
Planning, production and coordination are in-house. We hold the relationships with venues, suppliers and convention bureaus ourselves, which is what gives you both the quality control and the access.
Every event we accept is built on a structured roadmap of more than two hundred checkpoints, covering every decision, dependency and handover from first brief to final debrief. You never see the list — you see the result of it. Nothing falls through the cracks, and nothing surprises you.
We work directly with local convention bureaus to surface every grant and subsidy your event qualifies for. Each euro you spend buys more.
In-house planning, and direct lines to venues, bureaus and production partners across Europe.
We scout continuously, so a returning incentive isn’t a returning experience.
Run-of-show and budget versus actuals, in one place and always current.
Run-of-show, budget versus actuals, and an EventDesign Canvas mapping the mindset your people arrive with against the one they leave with. In one place, always current.
Vienna is within a two-hour direct flight of every major European capital. Your PM is on site by lunchtime.
We work hand in hand with local convention bureaus — the people who unlock venues, grants and city support that aren't on any public list.
Three new destinations vetted every quarter, by mandate. A returning incentive is never a returning experience.
Thirty-minute discovery. Objectives, audience, budget envelope, non-negotiables.
Destination shortlist, venue logic, creative direction, indicative budget.
We go to the destination and verify it in person — venue, suppliers, logistics, the walk between rooms. Before you sign anything. Chargeable, and credited back in full when you do.
The roadmap is opened. Suppliers contracted. Risks mapped and owned.
A second visit, roughly a month out, to confirm nothing has moved. At our cost — it is for our own peace of mind as much as yours.
On-site delivery. Your PM on the ground. Daily standup with you.
Post-event report inside ten working days. Survey data, financials, lessons.
Every brief is answered inside twenty-four hours. If we take yours, you meet your project manager in week one — and they stay yours through to the debrief.